Event Source

Commodity:
Event Production Services & Rentals
Classification:
Silver
DBE:
No
PPD:
Yes
PA Supplier:
No

Products/Services

  • Stages
  • Tents
  • Safety or ADA Equipment
  • Flooring
  • Lecterns
  • Tables
  • Chairs
  • Table Cloths
  • Table Runners
  • Napkins
  • Chair Covers
  • Video Editing
  • Meeting Equipment
  • Coat Racks
  • Bars
  • Crowd Control
  • Outdoor
  • Furniture:
    • Coffee & end tables
    • Seating
    • Bookcases
    • Hedges
    • Area rugs
    • Accent pillows

Purchasing Method

  1. Review the Event Source Equipment & Services Scope, Equipment & Services List and Price List, which shows the contracted options and discounts available through Event Source.
  2. Contact Event Source to schedule equipment and services using the contact information below. 
  3. Event Source will send a quote for department approval. The department will need to send the signed quote to beckywiley@eventsource.com. Once the quote is signed and delivered to Event Source, the department is contractually obligated to fulfill payment for the order. Delivery instructions and locations can then be decided and agreed upon with Event Source.
  4. Equipment must be inspected and accepted by the department following delivery. The department assumes full responsibility for the equipment until it is returned and shall be responsible for the full value of the Equipment that is not returned, or returned in a damaged, defective or otherwise inappropriate condition. In addition, the department must use and operate the equipment in full compliance with all applicable laws, regulations and industry standards.

Payment for Event Source Invoice

  1. Within 7 days following the event, Event Source will send an invoice to the department (Services Agreement Number FY2021-16758-EEWA or FY2024-21265-ConSA shall be referenced on all quotes and invoices).  Payment terms shall be Net 30 Days upon University receipt of undisputed invoice.
  2. Submit a Contract Payment form in the Contracts+ module of the PantherExpress System to submit your invoice for payment.
    • Complete the Vendor Information as follows:
      • Select Event Source, DEPT 7400, PO Box 4110, JBK Group, Woburn, MA 01888-4110 as the supplier.
      • Select contract# FY2024-21265-ConSA as the contract.
    • Complete the Contract Information as instructed.
    • Complete the Additional Information by attaching the invoice as the internal attachment.

Please contact Melissa Vrana, Procurement Specialist, with any questions about these instructions.

Supplier Contacts

University of Pittsburgh

Melissa Vrana, M.Ed., CPSM
Procurement Specialist

Programs and Designations

  • Green Program - Includes recycling and we using energy efficient trucks, machinery, etc.
  • Personal Purchase Discount Program - 12% discount off of list price

Green Program

Yes