Hughie’s Event Production Services

Commodity:
Event Production Equipment & Services
Classification:
Silver
DBE:
No
PPD:
No
PA Supplier:
Yes
Uniform Guidance:
No

Products/Services

  • Event Production Equipment & Services
  • Audio Visual Equipment and Services
  • Rigging, Staging, Lighting and Tenting Equipment and Services
  • Event Décor, Custom Set Design, and misc. items such as LED Wall, Mobile Trailer, and Crowd Control Items

Purchasing Method

  1. Review the Hughie’s Event Production Services Scope of Services, Equipment and Services List and Price List, which shows the contracted options and discounts available through Hughie’s Event Production Services.
  2. Contact Hughie's Event Production Services using the contact information provided below to schedule equipment and services. Nick Burkhart is the main point of contact for ordering. 
  3. Hughie’s Event Production Services will send a quote for department approval. The department will need to send the signed quote to the Hughie’s personnel who they ordered from. Once the quote is signed and delivered to Hughie’s Event Production Services, the department is contractually obligated to fulfill payment for the order. Delivery instructions and locations can then be decided and agreed upon.
  4. Equipment must be inspected and accepted by the department following delivery. The department assumes full responsibility for the equipment until it is returned and shall be responsible for the full value of the equipment that is not returned, or returned in a damaged, defective, or otherwise inappropriate condition. The department must use and operate the equipment in full compliance with all applicable laws, regulations, and industry standards.
  5. Departments are prohibited from soliciting Hughie’s employees for employment at the University.

Payment for Hughie’s Event Production Services Invoice

  1. Within seven days following the event, Hughie’s Event Production Services will send an invoice to the department (Services Agreement Number FY2020-15089-PPSA or FY2024-21365-ConSA  shall be referenced on all quotes and invoices). Payment terms shall be Net 30 Days upon University receipt of undisputed invoice.
  2. Submit a Contract Payment form in the Contracts+ module of the PantherExpress System to submit your invoice for payment.
    • Complete the Vendor Information as follows:
      • Select Hughie's Event Production Services as the supplier.          
      • Select contract# FY2024-21365-ConSA as the contract.
    • Complete the Contract Information as instructed.
    • Complete the Additional Information by attaching the invoice as the internal attachment.
  3. Once the PO is created, make sure to “Create an Invoice” on the PO to submit the invoice for payment.

Please contact Melissa Vrana, Procurement Specialist, with any questions about these instructions.

Supplier Contacts

Jeff Baxter
Production Manager

University of Pittsburgh

Melissa Vrana, M.Ed., CPSM
Procurement Specialist

Green Program

No