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Event Production Services
PA Supplier:
Uniform Guidance:


Event Production Products & Services

Purchasing Method

  1. Review MediaQuest's Event Production Services Scope of Services, Equipment and Services List and Price List, which shows the contracted options and discounts available through MediaQuest.

  2. Contact Tom Bender, using the contact information included below, to schedule equipment and services through MediaQuest.

  3. MediaQuest will send a quote for department approval. The department will need to send the signed quote to Once the quote is signed and delivered to MediaQuest, the department is contractually obligated to fulfill payment for the order. Delivery instructions and locations can then be decided and agreed upon.
  4. Equipment must be inspected and accepted by the department following delivery. The department assumes full responsibility for the equipment until it is returned and shall be responsible for the full value of the Equipment that is not returned, or returned in a damaged, defective or otherwise inappropriate condition.  In addition, the department must use and operate the equipment in full compliance with all applicable laws, regulations and industry standards.

Payment for MediaQuest Invoice

  1. Within 7 days following the event, MediaQuest will send an invoice to the department (Services Agreement Number FY2021-16560-EEWA shall be referenced on all quotes and invoices).  Payment terms shall be Net 30 Days upon University receipt of undisputed invoice.
  2. Use the “Other Payment Request” form in Panther Express to submit the invoice.
    • Complete Parts A, C and D according to the instructions provided.          
    • Complete Part B (Business Purpose) according to the specifications below:     
      • Due Date – Enter the Invoice date
      • Purpose of Other Payment Request – Choose “Other”
      • Purpose of Payment - Enter a brief description including the date and purpose of the event if applicable.

Please contact Melissa Vrana, Procurement Specialist, with any questions about these instructions.

Supplier Contacts

Tom Bender
Bart McClelland
Vice President
Chris Dushack
Vice President
Beth Stafura
Event Coordinator
Jo Marie Tissue
Contact Notes:
For billing and accounting questions.

University of Pittsburgh

Melissa Vrana, M.Ed., CPSM
Procurement Specialist

Programs and Designations

  • Personal Purchase Discount Program - MediaQuest extends a 10% discount to University of Pittsburgh Employees, for personal and/or non-profit Audio-Visual rentals. 

Green Program