Windswept Promotions

Commodity:
Event Production Services
Classification:
Silver
DBE:
No
PPD:
No
PA Supplier:
Yes
Uniform Guidance:
No

Products/Services

Event Production Services, including Rigging, Staging and Tenting Equipment & Services; Event Furniture, Linen, Restroom, Trailer, Amusement & Entertainment Rentals.

Purchasing Method

  1. Review Windswept's Event Production Services Scope of Services, Equipment and Services List and Price List, which shows the contracted options and discounts available through Windswept Promotions.

  2. Contact Windswept Promotions to schedule equipment and service using the contact information listed below.

  3. Windswept Promotions will send a quote for department approval. After the quote is approved by department, the department is contractually obligated to fulfill payment for the order. Delivery instructions and locations can then be decided and agreed upon.
  4. Equipment must be inspected and accepted by the department following delivery. The department assumes full responsibility for the equipment until it is returned and shall be responsible for the full value of the equipment that is not returned, or returned in a damaged, defective, or otherwise inappropriate condition. In addition, the department must use and operate the equipment in full compliance with all applicable laws, regulations, and industry standards.

Payment for Windswept Promotions Invoice

  1. Within seven days following the event, Windswept Promotions will send an invoice to the department (Services Agreement Number Agreement Number FY2020-15321-PPSA or FY2024-21714-ConSA shall be referenced on all quotes and invoices). Payment terms shall be Net 30 Days upon University receipt of undisputed invoice.
  2. Submit a Contract Payment form in the Contracts+ module of the PantherExpress System to submit your invoice for payment.
    • Complete the Vendor Information as follows:
      • Select Windswept Promotions as the supplier.          
      • Select contract# FY2024-21714-ConSA as the contract.
    • Complete the Contract Information as instructed.
    • Complete the Additional Information by attaching the invoice as the internal attachment.
  3. Once the PO is created, make sure to “Create an Invoice” on the PO to submit the invoice for payment.

Please contact Melissa Vrana, Procurement Specialist, with any questions about these instructions.

Supplier Contacts

University of Pittsburgh

Melissa Vrana, M.Ed., CPSM
Procurement Specialist

Programs and Designations

  • Green Program - specifies the use of only EPA / EcoLogo approved cleaning products for the cleaning and care of all rental items.

Green Program

Yes