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Introducing: OneCard to Replace the Travel Card & P-Card

We are excited to announce the upcoming launch of a solution intended to streamline and simplify making University purchases using a credit card. Beginning November 2022, the current institutional purchasing credits card, the University Travel Card and P-card, will be replaced by a singular payment method: OneCard.

Once launched, OneCard will be the new institutional purchasing Visa credit card, administered through the University’s banking partner, JP Morgan Chase. OneCard will be the preferred payment method for all purchases made using the current University Travel Cards and P-cards.

While we work through the policy development process to update University policy accordingly, adherence with the current Travel Card and P-card policies, FN20 and FN26 (respectively) will govern the OneCard. Review the Payment Methods Comparison chart which outlines purchases that can be made using OneCard.

Benefits of OneCard

In addition to streamlining purchasing to one singular credit card, the OneCard provides many benefits related to University purchases and booking University travel, including the following:

  • Minimizes up-front expenses for faculty, researchers and staff while awaiting reimbursement since the OneCard is University paid (regardless of funding source). This is especially beneficial to those just starting their careers. 
  • Does not impact the cardholder’s personal credit report .
  • Works in conjunction with Concur and Anthony Travel to provide cardholders with convenient hassle-free travel and expense management. 
  • Reduces the University's liability by providing travel accident, baggage delay, and car rental insurance. Review full details about insurance included with the OneCard.
  • Provides enhanced fraud protection for the University. 
  • Improves internal controls and regulatory compliance via improved data quality (auditability) and automated receipt management.  
  • Provides improved spend data quality and enhances the University's ability to negotiate further savings with hotels and travel service providers. 
  • Retains the cardholder’s ability to earn points through airline and hotel reward programs.  
  • Reduces the cardholder’s time to reconcile expenses and submit expense reports by automating receipt management through integration with the Concur expense system.  
  • Eliminates foreign transaction fees.

Reconciling Expenses and Policy Governance

  • The current procedure for reconciling P-card transactions in Oracle will be eliminated with the new OneCard and those non-travel expenses will be reconciled through the Concur system. All outstanding P-card transactions will need to be reconciled through the Oracle process.
  • The OneCard expenses (both travel and non-travel) will be reconciled in the Concur system on an expense report. 
  • The new OneCard policy is in development with the Office of Policy Development and Management. Until that policy is finalized, the current P-card and Travel Card policies are still in effect and are to be followed for all OneCard purchases of travel and non-travel expenses.

Next Steps

All University employees are eligible to apply for the OneCard. Review the following next steps depending on whether you are an existing or new cardholder.

Current University Travel Card cardholders and P-card cardholders
  • Will automatically receive their new OneCard in November 2022, however they will need to complete a OneCard agreement via DocuSign prior to card issuance. OneCard agreements will be available during the month of October and we will provide more details about the process once available. Once the agreements are completed, cards will be issued and will arrive beginning in November 2022. Until then you can continue to use your existing Travel Card or P-card.
  • In preparation for the rollout, we ask that you ensure that the correct home address is on file and updated in the current Travel Card and P-card systems. If you need to update your address, complete a change request from via DocuSign for each card, as applicable: Travel Card and/or P-card
Employees that do not currently have a University Travel Card or P-card but wish to obtain a OneCard
  • Will need to complete the applicable training, OneCard agreement, and JP Morgan OneCard  application before receiving a card. This process will begin in early November, and we will provide more details once available. 
If you will be traveling during the timeframe when the Travel Cards and P-cards will be deactivated
  • Enter your department/campus address on the OneCard application (for new cardholders) or complete the OneCard Change Request form (for current cardholders) with your department/campus address so that the new OneCard will arrive in the mail to your approver/supervisor at your department/campus address.
  • If you’re traveling for an extended period, the approver/supervisor can mail the new card to your travel address. Upon return, the cardholder will need to complete a OneCard Change Request Form to update their address on the OneCard form, if necessary.
  • We will provide more details about the process once available.

We will announce dates and continue to share additional instructions and reminders as we approach the launch of OneCard in November 2022. The latest information is also available on this page.

For any questions, please contact Purchase, Pay & Travel Customer Service.