Mileage Reimbursements in Concur

The IRS updated the 2023 standard rates used to calculate reimbursable business expenses for mileage, which is now 65.5 cents per mile for business miles driven (up from 62.5 cents per mile). However, the Concur system is inaccurately calculating mileage reimbursement for dates between January 1, 2023 to January 9, 2023.

Purchase, Pay & Travel is putting an audit rule in place within the Concur system which will alert users about the updated mileage reimbursement rate for 2023. If you have already submitted a report with the incorrect mileage reimbursement calculation:

  • Purchase, Pay & Travel will contact travelers who already submitted mileage on their expense report and were not reimbursed in full for reports submitted during this timeframe.
  • The Miscellaneous expense type should be used to submit for the 3 cents per mile that was not reimbursed initially.

As a reminder, Concur is the cloud application that provides access to the University's travel discounts and works in conjunction with the University's contracted Travel Management Company, Anthony Travel. Concur is also used for reconciling and submitting all travel and business expense reports.

For more information about Concur, including reference guides, visit the Purchase, Pay & Travel website. If you have any questions about the above information, contact Purchase, Pay & Travel Customer Service.