When processing a purchase order (PO) through the PantherExpress System, the PO must remain open until one of the following occurs:
- It is invoiced in full (When the PO is invoiced in full it will automatically close); or
- It is confirmed that there will be no additional invoices received against the PO.
It is recommended that prior to closing the PO, you confirm with the supplier and requester of the order that there will not be any additional invoices received that will need to be applied to the PO.
A purchase order cannot be reopened. If a PO is closed, no additional invoices can be paid against it. Please note that the department is responsible for contacting the supplier to obtain invoices for unbilled or partially billed purchase orders. As unbilled amounts on purchase orders are a liability of the University, they must be addressed before a PO can be closed. If additional invoices are received following the closure of a PO, a new purchase order will need to be created and completed to pay the additional invoice.
For more information about submitting purchase orders through the PantherExpress System, including access to additional training materials, visit the PPT website.
If you have any questions, please contact Purchase, Pay and Travel Customer Service.