UPDATE: Effective August 1, 2023, the Provider Covenant to Comply with COVID-19 Policies and Procedures form will no longer be required and the form will no longer be available on the Purchase, Pay & Travel website. For more information visit page.
To ensure the health and well-being of the Pitt community and our suppliers, the Provider Covenant to Comply with COVID-19 Policies and Procedures ("Covenant to Comply", previously the COVID-19 Vendor Representation Form) is required to be signed by any supplier that will be on property owned or controlled by the University, effective immediately. Note, a digital copy with signature or DocuSign is acceptable. This form requires vendors to comply with the University’s COVID-19 Guidelines for Providers. Review the following instructions:
- At the bottom of the Covenant to Comply the department should enter the appropriate email address of the department contact (not a contact in Purchasing Services) and forward the form to the supplier.
- For orders over $10,000, the Covenant to Comply, signed by the supplier, must be submitted with a requisition to Purchasing Services before a PO or contract is issued.
- For orders $10,000 and less, the Covenant to Comply, signed by the supplier, must be received and retained at the departmental level.
- If the supplier plans to subcontract the work, then the supplier is responsible to provide the requirements of the Covenant to Comply to the subcontractor.
- If a University-wide contracted supplier is being used, the department does not need to obtain the signed Covenant to Comply as Purchasing Services is already in the process of obtaining the signed document from these suppliers.
- For any PO or Services Agreement already issued or executed through Purchasing Services or at the department level and that is not with a University-wide contracted supplier, the department must obtain the signed Covenant to Comply before the supplier is allowed onto property owned or controlled by the University.
- Departments should immediately cease using the COVID-19 Vendor Representation Form for non-construction-related work. That document, however, may still be used in Facilities Management for construction contractors.
For any questions, contact Customer Service.