Purchasing Services has revised the directed or sole source justification form, commonly known as the “DSSJF”, with updated verbiage throughout the form. Users should begin using the DSSJF immediately. All previous versions of the DSSJF submitted to Purchasing Services after October 1, 2023, will be returned.
The updated items include:
- Refined definitions for Requestor and Primary Supervisor
- Reworked Authorization section
- Updated text fields
As a reminder, the DSSJF is used in accordance with University policy, FN08, Directed or Sole Source Purchase Justification, to document the reason for contracting with a supplier that was not selected through competitive bidding or was not the lowest bid.
Users of the DSSJF are asked to take specific note of the significant changes regarding who may sign as Requestors and Approvers and how their reporting structure is configured in MyDisclosures.
Requestor and Approver signatures cannot be electronic images or photos of signatures electronically pasted into the form. Signatures need to be applied using Docusign, or digitally signed using Adobe, or be “live” signatures, signed by hand and then digitally scanned. Pasted signatures will cause the DSSJF to be rejected and returned by Purchasing Services.
The form is required to be attached with your contract request through Contracts+ or your requisition through the PantherExpress System. For more information and to view the updated form, visit this page.
If you have any additional questions, please contact Purchase, Pay & Travel Customer Service.