To comply with the University's Revised COVID-19 Standards & Guidelines (effective August 9, 2021): the University Travel Card must be used for all domestic and international travel expenses paid by the University, wherever the card is accepted; all travel paid by the University must be booked through Concur or Anthony Travel.
Our negotiated rates for airfare, hotels, and car rental can be accessed through the Concur online booking tool or by booking with Anthony Travel.
When booking airfare through the online booking tool or Anthony Travel, consider the following preferred airlines for applicable University discounts. Under our agreements with the airlines we get discounts with their joint business venture airlines as well (i.e. American Airlines is partnered with British Airways)
- American Airlines
- Delta Air Lines
- Southwest Airlines
- United Airlines
Tips for searching in the online booking tool:
- If you don’t see the flight you want, expand the +/- 4 hours to display additional options.
- Use the tabs to view flights by price or by schedule. Searching by schedule allows you to choose different airlines for the departing and return flights.
- If you know the flight number you are looking for, use the search box provided.
- Use the matrix at the top of the search results to select the number of stops or airlines. Use the applicable links to narrow your search.
The University has access to major hotel chains, including but not limited to the following: Hilton, Wyndham, Best Western, Starwood Properties, Omni Hotels and Resorts, and Hyatt. Look for “Hickory” and “Travel Savers” in the room description as these room rates have applicable University discounts applied.
Car rentals must be booked through car rental agencies using the Concur online booking tool or with the University’s Travel Management Company, Anthony Travel. Note: A credit card in the driver’s name is required at time of pick up. The University offers a University Travel Card for anyone who requires a form of payment for University business and travel. For information on how to update your Concur profile with credit card information reference the Concur page, including Quick Start Guides.
When booking airfare through the online booking tool or Anthony Travel, consider the following preferred car rental companies for applicable University discounts. Note that discounts vary by destination city and vehicle type.
Contracted Car Rental Companies
Travelers must NOT purchase collision and liability insurance for domestic travel from car rental agencies. Collision and liability (including deductibles) are covered by University insurance policies. Optional insurance coverage offered by vehicle rental companies is not reimbursable for domestic travel as these costs are already covered under the University's collision and liability insurance coverage.