The Concur cloud application is used for self-booking travel through the University's contracted Travel Management Company, Anthony Travel. The Concur cloud application provides access to the University's travel discounts. Concur is also used for reconciling and submitting all travel and business expense reports.
All University Travel Card charges must be reconciled in the Concur expense management system. This system should also be used for any non-Travel Card expenses that are travel-related, including purchases while in travel status, as well as business entertainment expenses, such as hosting conferences or special events.
Access & Training
Visit this page to learn more about accessing Concur, as well as training resources.
Benefits of Concur
The Concur tool offers a variety of benefits for self-booking travel and managing expenses. Visit the Travel & Expense Management Program Benefits page for full details.
Concur, now shows carbon emissions information for all flight options, indicating the pounds of CO2 for each trip. Air travel made up 21.1% of the University’s emissions pre-pandemic, so reducing this number is a major part of Pitt achieving carbon neutrality by 2037.
The carbon emission feature in Concur will help the University to centralize the tracking of this emission data, whereas the same data for flights booked outside of Concur, such as through airlines or third-party sites, cannot be tracked centrally. Concur’s new feature will also help each department to develop their own internal goals and strategies for reducing emissions produced by air travel while still ensuring University travelers have access to discounted ticket prices and hands-on travel assistance when needed, all in one place. Read the full Pittwire article.
To utilize the carbon emissions feature in Concur:
- Open the Concur online booking tool by searching "Concur" from my.pitt.edu
- Search for a flight
- In the search results, the pounds of carbon associated with each trip will be listed
Concur Buttons and Icons
The table below provides some of the common icons you will see in Concur along with a description of what they mean. For a full list of icons, review this PDF provided by Concur.
|Trip Data||Indicates trip information from an itinerary|
|Ground Transportation||Indicates a Limo, Taxi, or Car ground transportation expense|
|Credit Card Transaction||Indicates that an expense entry was a credit card transaction|
|Electronic Receipt||Indicates that an e-receipt is available in Available Expenses|
|Exception||Indicates that an expense entry exception must be resolved before submission|
|Full Allocation||Indicates that the expense entry has been fully allocated|
|Partial Allocation||Indicates that the expense entry has only been partially allocated|
|OCR Receipt||Indicates than an expense entry has an Optical Character Recognition (OCR) receipt|
|Receipt Required||Indicates that an expense requires a receipt|
|Receipt Attached||Indicates that the required receipts have been attached|
|Receipt Affidavit||Indicates a missing receipt affidavit has been attached to the expense|
|XML Receipt Attached||Indicates that an XML receipt is attached to the expense|
|Round Trip||Indicates that the submitted Expense Report is pending review in the invoice portal|
|Personal Expense||Indicates that an expense entry was marked as personal|
|Report Ready for Review||Indicates that the expense report has been reviewed by a delegate and is ready for delegator review and submission; also indicates an invoice match in the invoice portal|
Fully integrates your expense management process. The Concur App can automatically turn receipts into expenses and send them directly to Concur, making expense reports quicker and easier by doing a lot of the work for you. This functionality was previously part of the ExpenseIt App which was discontinued in December 2018. Find more information and training resources on the Concur website.
Creates a master itinerary for each of your trips that you can access anytime and keeps your itinerary, reservations, meetings, and other trip info all in one place and makes it easy to share.
To comply with the University's COVID-19 Standards & Guidelines, every international business trip must be registered via the Pitt International SOS (ISOS) portal. Booking via Concur or Anthony Travel automatically registers the traveler with ISOS. For International Travel Booked Outside of Concur or Anthony Travel, visit this page for detailed information and instructions for registering or adding any changes to your trip in the ISOS My Trips portal.