Newsletters and Event Resources

Travel & Expense Management Newsletter

Travel & Expense Management newsletter is issued quarterly and includes updates and guidance related to traveling, booking travel, and managing expenses. Want to receive an email each time we publish the Travel & Expense Management newsletter? Sign up here.

Past Newsletters:

Travel & Expense Management Lunch & Learn Sessions

The Travel & Expense Management Lunch & Learn series is held quarterly on Zoom to review important information and training topics related to the travel and expense management program. These sessions cover frequently asked questions for payment processing, the Concur system, and travel topics, concluding with a question and answer period. 

Zoom recordings and presentation slides are available following each session:

Return To Travel Series

Purchase, Pay & Travel hosted a virtual Return to Travel Series from September 2021 through March 2022. The goal of this virtual series was to provide information and resources to ensure a smooth transition as many University staff and faculty members begin returning to travel. Visit this page for more information about the series, including slide decks and zoom recordings from each session

What to Expect When Traveling Series

As you may be aware, the travel industry is currently experiencing increased volume and prices, limited flight options, and evolving COVID-19 regulations. A regular email series, What to Expect When Travelling, is intended to equip University travelers with the latest travel industry information and tips. Visit this page to read the segments in the series and review the newest updates.

Change to Concur System 

To address feedback and improve efficiency and user experience with managing expenses in the Concur system, we are introducing the following updates to expense reports in the Concur system effective beginning Monday, September 25, 2023:

  • The expense report types will be updated to include two new forms: Travel and Non-Travel. Additionally, the form for General Expenditures will be removed. The two new expense-specific reports tailor the required report fields to the types of expenses the user is submitting, eliminating any unnecessary fields.
  • New tax questions on applicable expense types. This will be triggered with system audit rules based off of the state selected, guiding the expense owner/cardholder through the required steps.

Visit this page for more information including next steps, helpful resources, and general expense reminders. 

Lunch and Learn Sessions

Two virtual information sessions were held via Zoom to provide an overview of the upcoming changes to the Concur System. Review the resources from the sessions below: