Deposit payments placed on the OneCard for PantherExpress System (PEX) Conferences & Events that are placed on the Conference & Event form in PEX should now be submitted on the Pitt Non-Travel Policy within 30 days of the transaction date. Please no longer hold deposit payments until the event has occurred.
Deposit payments should be placed on the University OneCard and then follow the process outlined below:
- Submit the expense report for the deposit payment within 30 days of the transaction date on a Pitt Non-Travel Policy, attaching the contract with the deposit requirements, the invoice and proof of payment.
- Once the event has occurred and the final payment has been made, attach the final billing that matches the payment include the detailed itemized billing (invoice), proof of payment and the report number (6-digit alpha-numeric) from the expense report that paid the deposit(s).
This new process aims to streamline the payment process and align with University Policy FN28 and the implementation of imputed income on long-unreconciled expenses which launched on January 1, 2025.
For questions, please contact Purchase, Pay & Travel Customer Service