With the University’s Winter Recess approaching (December 23, 2022 – January 2, 2023), we wanted to send a few reminders as well as the schedule for Purchase, Pay & Travel Customer Service. Please consider the following when placing orders before the Winter Recess:
- Be aware that University receiving dock schedules may affect package and equipment deliveries for shipments received during the Winter Recess. Please plan accordingly.
- Obtain a delivery date from your supplier. If that date is to occur during the Winter Recess, work with the supplier to arrange a predetermined receiving point and provide the supplier with your contact information.
- For purchase orders that need to be issued by Purchasing Services before Winter Recess, submit requisitions with the appropriate supporting documentation no later than December 8, 2022.
- For Supplier Verification Forms (SVFs) to be processed by Purchase, Pay & Travel Customer Service before Winter Recess, submit SVFs no later than December 8, 2022.
- For Salary Wage Cost Transfers (SWCT) and Journal Entries to be processed by Purchase, Pay & Travel Customer Service before Winter Recess, the deadline to submit to Financial Record Services is no later than December 15, 2022 at 5pm.
- For Update My PO requests to be processed before Winter Recess, the deadline to submit through the PantherExpress System is no later than December 15, 2022.
- Payment Processing will be working, including running checks, on the following days during the Winter Recess: Tuesday, December 27, 2022 through Friday, December 30, 2022.
In case an emergency arises during the Winter Recess, you may contact Purchase, Pay & Travel Customer Service via web inquiry or call 412-624-3578. Customer Service will be available for phone calls and email inquiries on the dates and hours listed below.
Purchase, Pay & Travel Customer Service - Winter Recess Schedule:
- Friday, December 23, 2022 - CLOSED
- Monday, December 26, 2022 - CLOSED
- Tuesday, December 27, 2022 - 10 a.m. - 2 p.m.
- Wednesday, December 28, 2022 - 10 a.m. - 2 p.m.
- Thursday, December 29, 2022 - 10 a.m. - 2 p.m.
- Friday, December 30, 2022 - 10 a.m. - 2 p.m.
- Monday, January 2, 2023 - CLOSED
Purchase, Pay & Travel Customer Service will resume normal business hours on Tuesday, January 3, 2023.