Please review the following updates regarding the new review process for furniture purchases over $10k and the updated DSSJF.
Furniture Purchases over $10K
At the request of Planning, Design and Construction (PDC), all purchase requests for furniture valued at more than $10,000 will require a review by PDC.
Starting January 2, 2024, the PantherExpress System will, after department approval, automatically route any purchase requisitions over $10,000 for the following suppliers through PDC:
- Anderson Interiors
- BurkeMichael
- DCI, Inc.
- Franklin Interiors
- Office Furniture Warehouse
- RT London
- Sauder
- Transformations
- Tri State Office Furniture Inc
- Workscape
PDC will review the furniture selections, specifications, and layout according to industry and University standards.
Instructions to shoppers, buyers, approvers at time of submitting a purchase requisition:
- Attach to the PantherExpress System purchase requisition, any furniture quotation from one of the furniture suppliers listed herein (including delivery and installation costs), any related drawings (i.e., floor plans, elevations or 3D drawings) and the presentation package from the supplier (including images of the furniture and furniture finishes).
- Within 1-2 business days of receipt and review of these documents by PDC, PDC will approve your purchase requisition (sending it to Purchasing Services) or will request additional information.
- After PDC has reviewed and approved the requisition, it will route to Purchasing Services for processing and issuance to the supplier.
DSSJF:
The Directed or Sole Source Justification Form has been revised to include a text field for the Requestor and/or Primary Supervisor to state any financial interests, relationships or affiliations that they or their spouse, domestic partner, dependent, sibling, parent, or non-dependent child may have with the recommended supplier. You can review the new DSSJF on the Forms page of the PPT Website.