With the University’s Winter Recess approaching (December 22, 2023 – January 1, 2024), we wanted to send a few reminders as well as the schedule for Purchase, Pay & Travel Customer Service. Please consider the following when making purchases and payments before the Winter Recess:
- Be aware that University receiving dock schedules may affect package and equipment deliveries for shipments received during the Winter Recess. Please plan accordingly.
- Obtain a delivery date from your supplier. If that date is to occur during the Winter Recess, work with the supplier to arrange a predetermined receiving point and provide the supplier with your contact information.
- For purchase orders that need to be issued by Purchasing Services before Winter Recess, submit requisitions with the appropriate supporting documentation no later than December 7, 2023
- For Supplier Verification Forms (SVFs) to be processed by Payment Processing and Compliance before Winter Recess, must be submitted no later than December 15, 2023. Visit the Purchase, Pay & Travel website for more information about submitting SVFs.
- For Salary Wage Cost Transfers (SWCT) and Journal Entries to be processed by Purchase, Pay & Travel Customer Service before Winter Recess, the deadline to submit to Financial Record Services is no later than December 15, 2023 at 5PM. Visit the Financial Record Services website for more information about SWCT.
- For Update My PO requests to be processed before Winter Recess, the deadline to submit through the PantherExpress System is no later than December 8, 2023.
- Payment Processing will be working, on the following days during the Winter Recess: Tuesday, December 26 through Friday, December 29 from 10am-2pm. (Checks will only be run on Friday, December 29).
In case an emergency arises during the Winter Recess, you may contact Purchase, Pay & Travel Customer Service via web inquiry or call 412-624-3578. Customer Service will be available for phone calls and email inquiries on the dates and hours listed below.
Purchase, Pay & Travel Customer Service - Winter Recess Schedule:
- Friday, December 22, 2023 –Closed
- Monday, December 25, 2023 – Closed
- Tuesday, December 26, 2023 – 10AM to 2PM
- Wednesday, December 27, 2023 – 10AM to 2PM
- Thursday, December 28, 2023 – 10AM to 2PM
- Friday, December 29, 2023 – 10AM to 2PM
- Monday, January 1, 2024 – Closed
Purchase, Pay & Travel Customer Service will resume normal business hours on Tuesday, January 2, 2024.